Opportunities in US Broomfield, CO, United States

We are seeking a highly organized, proactive, and business-minded Executive Assistant to the Chief Legal Officer to provide comprehensive support to the Chief Legal Officer and Corporate Secretary at Quantinuum. This role is responsible for managing complex schedules, coordinating travel, facilitating communications, supporting strategic initiatives, and ensuring seamless execution of executive priorities. The successful candidate will serve as a trusted partner to executive leadership, have experience of working with boards of directors, and be able to demonstrate exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a dynamic, global, fast-paced technology environment.

Key Responsibilities:

Executive Support & Calendar Management

• Manage complex and frequently changing executive calendars, prioritizing competing demands and ensuring alignment with business objectives.

• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions – including Board and Board committee meetings

• Anticipate executive needs and proactively address scheduling conflicts and operational challenges.

• Support preparation for leadership meetings, board meetings, and executive presentations.

Travel & Meeting Coordination

• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.

• Manage travel-related expenses and timely expense report submissions.

• Coordinate executive offsites, leadership meetings, town halls, and company events.

• Ensure smooth execution of meetings through effective logistics planning and stakeholder communication.

Communication & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders on behalf of executives; serving as a way-maker and ambassador of the organization both internally and externally

• Draft, edit, and manage executive communications, presentations, reports, and correspondence.

• Exercise sound judgment in handling confidential and sensitive information.

• Build strong relationships across departments to facilitate collaboration and information flow.

Project & Operational Support

• Support strategic initiatives and special projects by tracking milestones, coordinating activities, and ensuring timely completion.

• Maintain action item trackers and follow up on commitments from leadership meetings.

• Assist with organizational planning, reporting, and administrative processes.

• Develop and improve administrative procedures to enhance executive effectiveness and operational efficiency.

Leadership & Team Collaboration

• Partner closely with executive leadership, Human Resources, Finance, and Operations teams to support organizational objectives.

• Support cross-functional initiatives and company-wide programs.

• Contribute to a culture of professionalism, collaboration, and continuous improvement.

• Provide backup support to other administrative professionals as needed.

YOU MUST HAVE:

• High School Diploma/GED Minimum

• Minimum 10+ years of experience supporting senior executives or C-suite leaders in a fast-paced business environment with the appropriate sense of urgency.

• Due to Contractual requirements, must be a U.S. Person defined as, U.S. citizen permanent resident or green card holder, workers granted asylum or refugee status. 

• Due to national security requirements imposed by the U.S. Government, candidates for this position must not be a People's Republic of China national or Russian national unless the candidate is also a U.S. citizen.

WE VALUE:

• Exceptional organizational, time management, and prioritization skills.

• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.

• Strong verbal and written communication skills.

• Ability to handle highly confidential information with professionalism and discretion.

• Flexibility and willingness to work across time zones

• Experience supporting executives within technology, engineering, research, or high-growth organizations.

• Demonstrated ability to manage multiple priorities with minimal supervision.

• Experience coordinating international travel and global meetings.

• Strong project coordination and event planning experience.

• Experience working across global teams and time zones.

• Excellent problem-solving skills and attention to detail.

• Ability to influence and collaborate effectively at all organizational levels.

Quantinuum is a leading quantum computing company delivering a full stack platform designed to make quantum computing deployable in real-world environments. With active engagements spanning pharmaceuticals, material science, financial services, government, industrial sectors, and leading academic and research institutions worldwide, we are helping organizations unlock the transformative potential of quantum computing. Our global team of more than 800 employees includes many of the world's leading scientists, engineers, and researchers, with more than 70% of our technology team holding advanced degrees at the Master's or PhD level. Headquartered in Broomfield, Colorado, Quantinuum operates across the United States, United Kingdom, Germany, Japan, and Singapore. By joining Quantinuum, you’ll help shape the future of quantum computing, pushing the limits of technology, and making the impossible possible. What’s in it for you? We believe our people are our greatest strength and offer a comprehensive rewards package that supports your professional growth, well-being, and long-term success. Competitive compensation and the opportunity to work on groundbreaking technology Flexible work arrangements that support work-life balance Employer-subsidized medical, dental, and vision insurance 401(k) retirement savings plan with company match and student loan repayment benefit Equity opportunities Generous paid time off, sick leave, and 12 paid holidays annually Paid parental leave Employee discount programs Equal Opportunity Employer Quantinuum is proud to be an equal opportunity employer. We are committed to building an inclusive workplace where all employees and applicants are treated with respect and provided equal opportunities regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, ancestry, marital status, or any other characteristic protected by applicable law. Know Your Rights: Workplace discrimination is illegal. For more information about Quantinuum, please visit our website. We are committed to making our recruitment process accessible to all. If you require any reasonable adjustments at any stage of the application or interview process, please let us know use the Lets talk contact form. Applications will be accepted on an ongoing basis, there is no application deadline for this position.