Assistant - Private Villa Operations & Facilities (HNI Family Residence)

Role Overview

Our client, a private family holding office, is seeking an experienced and highly discreet Assistant – Private Villa Operations & Facilities to oversee the end-to-end operations of the Chairmans private villa.

This is a hands-on, supervisory role responsible for managing household staff, facilities, vendors, inventory, and day-to-day operations, ensuring the villa operates seamlessly at all times. The role will initially support the current Facility Planning & Operations Manager during maternity leave, with strong potential to continue based on performance and requirements.

This position suits professionals from luxury hospitality, estate management, or high-end residential operations who are comfortable working in a private HNI environment.

Location: Chairmans Private Villa in Meydan Freezone

Key Responsibilities

Villa Operations & Household Management

• Oversee daily operations of the Chairmans private villa, ensuring high service standards at all times
• Manage and supervise all household staff including drivers, maids, chefs, and support staff
• Coordinate household requirements of the Chairman and family with absolute discretion and professionalism
• Act as the primary on-site point of contact for all operational matters

Facilities & Vendor Management

• Oversee facilities including housekeeping, landscaping, swimming pool, MEP, IT support, and general maintenance
• Manage AMC contracts, service schedules, renewals, and vendor performance
• Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
• Maintain operational records, inventories, and service logs

Event & Ad-Hoc Coordination

• Supervise and coordinate private events at the villa
• Ensure staffing, supplies, setup, and services are in place for smooth event execution
• Handle ad-hoc requests and last-minute requirements as needed

Coordination & Reporting

• Coordinate with the Family Office for approvals, documentation, and operational support
• Ensure compliance with confidentiality, safety, and service standards
• Provide regular updates on villa operations, staff, and facilities

Candidate Profile

• Minimum 3–5 years of experience in HNI residence management, luxury hospitality, estate management, or premium hotel operations
• Proven experience managing staff, facilities, and vendors in a high-standard environment
• Strong organizational, coordination, and people management skills
• Highly discreet, trustworthy, and professional in approach
• Flexible, proactive, and solution-oriented
• Comfortable working on-site at a private villa

Why This Role

• Opportunity to work in a prestigious private family environment
• High level of autonomy and responsibility
• Exposure to end-to-end estate and villa operations
• Long-term potential based on performance

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