Contract Administrator

Full Job Description

Contract Administration & Governance Maintain contractual records and documentation throughout the project lifecycle. Administer contract management systems, ensuring data accuracy and completeness. Coordinate contract execution workflows and maintain fully executed contract files. Support compliance with contractual obligations, governance requirements, and internal approval processes. Track contractual deliverables, notices, obligations, and key contract milestones. Coordinate collection and organization of supporting documentation related to changes and claims. Assist Contract Leads with preparation, routing, and tracking of change order packages. Ensure all approved changes are accurately reflected within contract management systems and reporting tools. Coordinate review and approval workflows for formal contractual communications. Ensure documentation is filed and accessible in accordance with records management requirements. Support preparation of meeting minutes, action logs, commercial summaries, and stakeholder updates. Support invoice validation and payment administration processes. Assist in reconciliation of contractual documentation with cost and project control records. Support preparation of monthly commercial reporting and project dashboards. Support maintenance of contract risk registers and issue logs. Assist with commercial audits and compliance reviews. Ensure contractual records are complete, current, and audit ready. Monitor insurance certificates, bonds, warranties, and other contractual requirements. Support implementation of corrective actions arising from audits, reviews, or lessons learned activities. Support contract closeout activities and final documentation completion. Coordinate collection and archiving of final contractual records. Assist with lessons learned and continuous improvement initiatives. Support development of standardized templates, trackers, and administration processes. Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 3+ years experience in contract administration, construction administration, project controls, procurement, or related disciplines OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 4+ years experience in contract administration, construction administration, project controls, procurement, or related disciplines OR equivalent experience. These requirements include, but are not limited to the following specialized security screenings: Master's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 6+ years experience in contracts management, data science/analytics, finance, project management, supply chain, and/or operation OR Bachelor's Degree in Engineering, Supply Chain, Data Analytics, Business, Finance or related field AND 8+ years experience in contracts management, data science/analytics, finance, project management, supply chain, and/or operation OR equivalent experience. Experience supporting large-scale construction, data center, infrastructure, or industrial projects. Knowledge of construction contracts, change management, and commercial governance principles. Experience with contract management platforms, Ariba, SAP, SharePoint, or similar systems. Familiarity with project controls, cost management, and procurement processes. Exposure to claims management, extensions of time, and contract closeout practices. Organizational and document management skills. Experience coordinating contract documentation, correspondence, and administrative workflows. High level of attention to detail and data accuracy. Written and verbal communication skills. Ability to manage multiple priorities in a fast-paced construction environment.

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