Document Controller

Description

Full Job Description

We are seeking a Document Controller with 1–2 years of experience to support and coordinate project documentation activities across the full project lifecycle — from sales support through project closeout. This role is ideal for an early-career professional who is highly organized, detail-oriented, and eager to grow within project management and documentation.

The role serves as a key interface between the Project Manager, technical teams, customers, and suppliers, ensuring documentation quality, compliance, and timely delivery.

Key Responsibilities

Sales & Pre-Project Phase

• Review project inputs to understand documentation scope and requirements.
• Support estimation of documentation workload and resource needs.
• Identify documentation-related contractual requirements, including special formats, penalties, and compliance obligations.

Project Initiation & Setup

• Review and confirm documentation requirements.
• Support validation of documentation effort estimates and identify risks.
• Apply documentation standards, guidelines, and workflows.
• Support setup of documentation tracking and management tools.
• Create and maintain the Master Document Register (MDR) with the Project Manager.
• Coordinate with the customer’s Document Manager to align documentation expectations.
• Support implementation of documentation procedures for suppliers and subcontractors.

Monitoring & Control

• Track documentation progress using internal systems and tools (e.g., GCP Ops or equivalent).
• Support document review, approval, and publication workflows.
• Follow up on document submissions and stakeholder feedback.
• Help prioritize documentation deliverables aligned with project milestones.
• Maintain accurate documentation records and traceability.
• Support preparation of transmission records and contractual documentation logs.
• Assist with reporting, dashboards, and basic KPIs.
• Monitor supplier documentation submissions and compliance.
• Support documentation activities during construction and installation phases.

Change Management

• Support updates to documentation plans and MDR following approved changes.

Project Closeout

• Support compilation and delivery of final documentation in line with customer requirements.
• Assist with organizing final documentation packages (digital and/or hard copy).
• Support coordination of customer review and approval.
• Contribute to documentation-related lessons learned.

Requirements

• Bachelor’s degree.

• 1–2 years of professional experience in project documentation, document control, project coordination.

• Professional working proficiency in English.

• Experience using document management systems and standard office tools (e.g., MS Office).

• Strong organizational skills with high attention to detail.

• Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines.

• Fluency in French (spoken and written) is a plus

Nice to Have

• Experience in EPC, engineering, construction, or industrial project environments.
• Familiarity with customer documentation portals and document approval workflows.
• Experience coordinating documentation with suppliers or subcontractors.
• Exposure to basic reporting, KPIs, or dashboards.

Benefits

• Annual bonus
• Health insurance and wellness programs
• Professional development and training opportunities

Qualifications And Requirements

Entry level

Entry level

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