Overview
Executive Assistant at Caliberly — Dubai, United Arab Emirates. Job Title: Executive Assistant Location: Dubai, UAE, Reporting: C-suite Level Executive Experience: 08-12 years Budget: 8,000 10,000 AED Key Responsibilities: CEO Support: Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Team Coordination: Facilitate communication with the internal teams, coordinate Executive Team meetings and conferences and serve as a liaison between the CEO and staff.
Full job description
Job Title: Executive Assistant
Location: Dubai, UAE,
Reporting: C-suite Level Executive
Experience: 08-12 years
Budget: 8,000 10,000 AED
Key Responsibilities:
CEO Support: Manage professional and personal scheduling for CEO, including agendas, mail, email,
phone calls, client management, and other company logistics.
Team Coordination: Facilitate communication with the internal teams, coordinate Executive Team
meetings and conferences and serve as a liaison between the CEO and staff.
Office Management: Oversee office services, manage vendors and supplies, ensure efficient IT systems
operation, and supervise IT consultants.
Event & Guest Management: Provide event support, hospitality, and create a welcoming environment
for guests.
Administrative Duties: Manage inquiries, process daily mail, handle petty cash and reimbursements.
Relationship Building: Build and maintain long-lasting internal and external relationships.
Assisting with Presentation Preparation:
Additional Tasks: Manage other projects and duties as needed to support the organizations success.
Qualifications & Skills:
8 - 10 years of Experience as Proven experience as an Executive Assistant, Personal Assistant, or in a similar
role supporting senior-level executives
Strong written and verbal communication skills with a professional demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Excellent communication, presentation, and report-writing skills.
High level of discretion and confidentiality when handling sensitive information.
Experience in overseeing budgets and expenses
Experience in developing internal processes and filing system
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