Overview
Responsibilities Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements. Administration of executives’ and employees’ expense reports. Prepare requisitions/purchase orders/invoices for processing Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts Coordinate office space, allocation, reconfiguration, interiors/furniture and lease Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS Maintain filing system and tracking of documents Perform
Full job description
Full Job Description
Responsibilities
- Manage and maintain executives’ complex schedules, executing meetings/ appointments, and scheduling all domestic and international travel arrangements.
- Administration of executives’ and employees’ expense reports.
- Prepare requisitions/purchase orders/invoices for processing
- Manage office administration to include working with vendors/suppliers, preferred hotels, and property management and maintain contracts
- Coordinate office space, allocation, reconfiguration, interiors/furniture and lease
- Coordinate and implement administrative procedures and monitor administrative projects, including catering, event planning, and company announcements
- Prepare email and letter correspondence, contracts, agreements, presentation materials and other business documents
- Manage incoming/ outgoing mail/packages via USPS, FedEx and UPS
- Maintain filing system and tracking of documents
- Perform other duties and project as needed and assigned.
Required Qualifications & Competencies
- AA degree or BA/BS degree in business administration or related field.
- 7+ years of experience as executive assistant to senior level executives with ability to learn quickly and work with little to no supervision.
- Capable of maintaining high level of integrity, confidentiality and professionalism in fast paced environment.
- Highly proficient in verbal and written communication, calendaring, and domestic and international travel arrangements.
- Team player with ability to interact with all levels of staff in fast passed environment remaining flexible.
- Proficiency with computers and office equipment with a wide variety of knowledge of office software to include Outlook, Word, Excel and PowerPoint.
Tips for this job
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Verification notes
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