Executive Assistant to the Founders (all genders)

Full Job Description

ABOUT US

Our mission at Avelios is to unlock clinical data to power seamless healthcare operations for better patient care. To do so, we have built a modular software platform that digitizes and optimizes workflows in hospitals with cutting-edge technology in a user-friendly way. With our software, we enable hospitals, doctors & nurses to provide their patients with the best possible care. We are growing fast and want to keep expanding our team and business to fundamentally digitize healthcare for the better. We appreciate different backgrounds and see diversity as one of our strengths.

THE TEAM AND ROLE

As an Executive Assistant (all genders) to our CEO and CTO, you ensure their effectiveness by enabling focus on the company’s highest priorities. The role provides structured, reliable, and proactive support across agenda management and execution follow-up. Acting as a trusted partner, the Executive Assistant creates transparency, alignment, and operational efficiency at the executive level.

YOUR RESPONSIBILITIES

• Support the CEO and CTO in managing day-to-day priorities, coordinating schedules, preparing materials, and ensuring smooth administrative operations

• Prepare, structure and follow up on executive meetings and board interactions — including scheduling, agenda coordination, documentation, and tracking of action items

• Act as a central hub for information flow to and from the CEO and CTO, gaining deep insights into company-wide initiatives and ensuring relevant information is shared in a timely manner

• Handle confidential and sensitive information with a high degree of discretion, professionalism, and attention to detail

YOUR QUALIFICATIONS

• Degree in Business Administration or similar studies at top university

• Strong interest in supporting top-level executives in a dynamic environment

• Solution-oriented mindset with a strong focus on delivering impact

• Trusted with highly sensitive and confidential information

• Excellent communication skills with fluency in German and English

YOUR BENEFITS

• Promising opportunity to gain deep, behind-the-scenes executive insights in a scale-up backed by leading international VCs, SAP and Fresenius

• An international, informal team structure in a motivating scale-up atmosphere, allowing you to participate directly in the overall success of Avelios

• Set your own rhythm with flexible working hours and trust-based time tracking

• A virtual stock option package (VSOP) that lets you participate in Avelios’ long-term value creation

• A monthly meal allowance up to 75 euros, full coverage of the Deutschlandticket, Urban Sports Club or a subsidized Wellpass membership, a bike leasing program and Corporate Benefits that give you access to discounts from a wide range of providers in various areas

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