Executive Business Administrator

Full Job Description

Strategic Calendar & Executive Time Management Drive proactive calendar management and executive prioritization, ensuring alignment to organizational objectives and business priorities. Exercise judgment in balancing competing demands and maximizing executive effectiveness. Build and maintain trusted relationships across organizations and act as a key liaison among internal and external stakeholders. Facilitate communication, drive alignment, and help accelerate decision-making across complex business initiatives. Coordinate complex domestic and international travel, create detailed itineraries, manage trip preparation and expense activities, and ensure leaders are prepared for high-impact engagements. Support employee lifecycle activities and foster an inclusive team environment through onboarding, recognition programs, morale initiatives, and culture-building efforts. Demonstrate executive maturity, discretion, and professionalism while contributing to the broader Business Support community through mentorship, knowledge sharing, process improvement, and operational excellence initiatives. 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. Experience managing complex executive calendars, travel, meeting logistics, and business operations activities. Demonstrated ability to navigate ambiguity, prioritize competing demands, and execute in a fast-paced, dynamic environment. Proven ability to build partnerships and collaborate effectively across organizations and stakeholder groups. Experience supporting Vice President or executive-level leaders within a large, global organization. 2+ years of experience mentoring others and contributing to team development. 3+ years of experience managing administrative budgets, events, morale programs, travel, and operational expenses. Experience supporting organizational planning, headcount management, recruiting coordination, and employee lifecycle processes. Demonstrated ability to influence without authority and build solid cross-functional partnerships. Solid business acumen and understanding of organizational operations, planning, and execution.

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