Executive Secretary -DoubleTree by Hilton Resort & Spa Marjan Island

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As an Executive Secretary, you’re not just providing professional and administrative support to the Executive Office – you’re spreading the light and warmth of hospitality by ensuring smooth operations and helping create memorable experiences for every guest.

Here's what you'll do during a typical day:

• Support Executive Office operations: Carry out daily administrative activities while following Hilton standards, policies, and procedures.
• Provide executive support: Assist the Executive Office with correspondence, filing, meeting minutes, reports, and other secretarial duties.
• Manage communications: Handle communications with owners, guests, the Corporate Office, and internal teams promptly and professionally.
• Coordinate office administration: Manage incoming and outgoing mail, office stationery, records, and filing efficiently.
• Build strong relationships: Develop and maintain positive working relationships with internal and external stakeholders.
• Maintain professional standards: Ensure a clean, organized, and secure work environment while reporting maintenance issues, hazards, or defective equipment.
• Support special projects: Support the Executive Office with additional tasks and special projects as required.

What It Takes to Make the Stay

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

The following capabilities and qualifications would be advantageous:

• Previous experience as an Executive Secretary or Administrative Assistant, preferably in a hotel environment
• Excellent verbal and written communication skills
• Strong administrative, organizational, and IT skills

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