Overview
HR Generalist at Caliberly — Sharjah, United Arab Emirates. Job Title - HR Generalist About the Role The HR Generalist International Onboarding plays a vital role in supporting and managing the end-to-end onboarding process for both local and international teaching and non-teaching staff. The position ensures a seamless transition for new hires and their families relocating to the UAE while maintaining full compliance with UAE Labour Law, SPEA, and ICP requirements. The role acts as the primary liaison between HR, school leadership, and external stakeholders to deliver an efficient, culturally sensitive, and engaging onboarding experience.
Full job description
Job Title - HR Generalist
About the Role
The HR Generalist International Onboarding plays a vital role in supporting and managing the end-to-end onboarding process for both local and international teaching and non-teaching staff. The position ensures a seamless transition for new hires and their families relocating to the UAE while maintaining full compliance with UAE Labour Law, SPEA, and ICP requirements. The role acts as the primary liaison between HR, school leadership, and external stakeholders to deliver an efficient, culturally sensitive, and engaging onboarding experience.
Key Responsibilities
Onboarding & Recruitment
Oversee the onboarding process for new hires, particularly international teachers and administrators, from offer acceptance to the first day on campus.
Coordinate logistics for arrivals including visas, flights, relocation support, and accommodation arrangements.
Prepare and issue employment contracts and offer letters in compliance with policies and regulatory requirements.
Organize comprehensive orientation programs in collaboration with campus Principals and Senior Leadership Teams, covering UAE culture, school values, policies, and safeguarding standards.
Partner with academic, operations, and IT teams to ensure all system access and credentials are ready for new staff.
Compliance & Documentation
Ensure compliance of all staff documentation with MOE and SPEA regulations.
Maintain knowledge of teaching qualification criteria and subject-specific requirements.
Support visa processing, medical testing, Emirates ID, and qualification attestation processes in liaison with the Head of Licensing and Registration.
Maintain accurate personnel files and HR records for audits and MOE/SPEA inspections.
Support offboarding and renewal procedures ensuring smooth and compliant transitions.
Employee Experience & Engagement
Serve as the primary point of contact for onboarding and relocation-related queries.
Ensure all onboarding processes reflect the schools values, diversity, and inclusive culture.
Contribute to employee engagement and wellbeing initiatives, particularly for expatriate staff.
Cross-functional Collaboration
Collaborate with internal teams including Payroll, Administration, Facilities Management, and Operations to streamline onboarding.
Work closely with PROs and municipal/medical authorities to ensure timely completion of all legal and regulatory steps.
Coordinate with IT, Facilities, and Academic teams to ensure readiness before new staff join.
Assist with budgeting for onboarding-related expenses and fund requests.
Process Development & Continuous Improvement
Develop and maintain standardized onboarding materials and information portals.
Identify areas for improvement in onboarding and HR operations to enhance efficiency and employee satisfaction.
Track all onboarding stages, ensuring full completion and reporting to the Head of HR.
Qualifications & Experience
Bachelors degree in Human Resources, Business Administration, or a related field.
57 years of HR Generalist or HR Operations experience, with at least 3 years in a UAE or international educational institution.
Strong understanding of UAE Labour Law, SPEA/MOE compliance, TLS and equivalency processes, and international recruitment procedures.
Experience in teacher relocation, onboarding, and visa processing is preferred.
Proficiency in MS Office, Teams, and SharePoint.
Demonstrated discretion, professionalism, and cultural sensitivity in handling confidential matters.
Key Skills & Competencies
Excellent communication and interpersonal skills across diverse cultures.
Strong organizational and multitasking capabilities.
Deep understanding of HR needs in an educational and expatriate environment.
Empathy, cultural awareness, and a service-oriented mindset.
Ability to manage and collaborate effectively with stakeholders at multiple levels.
Strong attention to detail and commitment to compliance.
Apply now!
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