HR & Office Manager

Your Mission

The HR and Office Manager plays a vital role in fostering a positive workplace culture while ensuring smooth office operations. This position combines human resources functions with office administration to support employees and maintain an efficient, well-organised work environment. You will be working directly with the Management Team (CEO and Directors).

Timeline This vacancy will be open on a rolling basis, until the right candidate has been found. If you're interested, please apply as soon as possible!

Key Responsibilities and Duties

Human Resources:

• Manage the full employee lifecycle: recruitment, onboarding, training, performance management, and offboarding.

• Maintain employee records and ensure compliance with labour laws and company policies.

• Administer payroll, benefits, and leave & attendance tracking (managed in Personio).

• Support employee wellbeing initiatives, staff development, and training programmes.

• Assist with HR policy development and implementation.

• Serve as a first point of contact for employee questions.

• Support (financial) administration where needed.

• Managing the Wet Verbetering Poortwachter (Gatekeeper Improvement Act) and the RI&E (Risico Inventarisatie en Evaluatie).

Office Management:

• Oversee daily office operations, including supplies & groceries, limited equipment & facility management, and office safety procedures (BHV / Bedrijfs Hulpverlener is not required).

• Manage relationships with vendors, service providers, and landlords.

• Organise company events and team activities.

• Directly support the Management Team with coordination of team meetings and events.

• Ensure the office environment is welcoming and clean.

Qualifications And Requirements

• Proven experience in HR and office management or related roles (3+ years of relevant experience).
• Working proficiency in Dutch and English is required to be able to facilitate communication between employees, service providers, and Dutch institutions.
• Strong knowledge of Dutch labour laws and HR best practices, as well as working with international cases (IND, highly skilled migrants, visas, 30% ruling).
• Excellent organisational abilities and interpersonal skills.
• Problem-solving mindset, attention to detail, and ability to work independently.
• Ability to maintain confidentiality and handle sensitive information.
• Empathetic and approachable with a focus on employee wellbeing.
• Proactive and adaptable to changing priorities, with a service-oriented way of working.

Why Us?

For this role, we offer an initial 1-year contract for 32 to 40 hours per week. We offer a competitive full-time monthly gross salary of €3,405 – €4,490 (full-time basis excluding holiday money), depending on your level of experience and expertise. We offer an incredible opportunity for a passionate individual who loves to learn continuously and take on responsibilities within a talented team. We also offer a pension plan, bi-weekly office drinks, and quarterly team outings (which you'll help organise). You are expected to work from our office Monday through Thursday; working remotely occasionally can be discussed but especially for this role your attendance is crucial!

Join Us

If you are motivated to contribute to a global team that is accelerating the transition to a circular economy, and you have the skills and experience we’re looking for, we would love to hear from you! Circle Economy is an equal-opportunity employer. We welcome and encourage candidates from all backgrounds to apply. To apply, please respond with your CV and a motivation letter, and remove any photos to further decrease the chance of unconscious bias.

• Proven experience in HR and office management or related roles (3+ years of relevant experience).
• Working proficiency in Dutch and English is required to be able to facilitate communication between employees, service providers, and Dutch institutions.
• Strong knowledge of Dutch labour laws and HR best practices, as well as working with international cases (IND, highly skilled migrants, visas, 30% ruling).
• Excellent organisational abilities and interpersonal skills.
• Problem-solving mindset, attention to detail, and ability to work independently.
• Ability to maintain confidentiality and handle sensitive information.
• Empathetic and approachable with a focus on employee wellbeing.
• Proactive and adaptable to changing priorities, with a service-oriented way of working.

Discovered directly from the employer’s published Personio open-positions XML feed. All public jobDescriptions sections were normalized into complete candidate-facing content.