Legal Assistant

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Legal Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Legal Assistant to start immediately!

Duties and Responsibilities include but are not limited to: Legal & Administrative Support: • Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos. • Store, manage, and maintain legal files and confidential case documents. • Coordinate with legal counsel or firm staff on case progress and requirements.

Executive-Level Assistance: • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. • Monitor internal projects, conduct team communications, and organize company or case data. • Handle sensitive and confidential information with discretion.

Client & Case Coordination: • Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages. • Conduct client communication via phone and email for scheduling, updates, and general inquiries. • Assist in tracking case deadlines, hearing schedules, and deliverables.

Financial & Reporting Tasks: • Create and send client invoices, track payments, and record expenses. • Assist in preparing payroll and tracking billable hours. • Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.

Travel & Logistics: • Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel. • Ensure all bookings align with client preferences and schedules.

CRM & Systems Management: • Update and maintain data in CRMs and case or project management platforms. • Support marketing and business development campaigns by organizing and inputting lead/client data.

Content & Communication Management: • Upload documents or media to online platforms, maintain profiles, and manage online reputation. • Create presentations and summarize documents for executive briefings.

Ad Hoc Tasks: • Handle a variety of admin, operational, or legal-related support tasks as needed.

Qualifications: • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives • Background or experience working in a law firm or handling paralegal duties is highly preferred • Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required) • Excellent English communication skills, both written and verbal (at least B2 level) • Strong phone, email, and instant messaging communication skills • Outstanding organizational and time management skills • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems • Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive) • Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus • Proactive, detail-oriented, and comfortable working independently • Willing to work on a graveyard shift aligned with U.S. business hours

Technical Requirements: • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps

Benefits: • Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week) Location: This is a remote job

Salary Package (with HMO): • Entry Level (1-3 years of experience): Up to PHP 53,000 • Intermediate Level (3-5 years of experience): Up to PHP 64,000 • Expert Level (5+ years of experience): Up to PHP 80,500

Please note: • Only qualified candidates will be invited to take the assessment & scheduled for an interview. • We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website. • You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

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