Office Manager

About Us Sophos is a cybersecurity leader defending 600,000 organizations globally with an AI-driven platform and expert-led services. Sophos meets organizations wherever they are in their security maturity and grows with them to defeat cyberattacks. Its solutions combine machine learning, automation, and real-time threat intelligence with frontline human expertise from Sophos X-Ops to deliver advanced, 24/7 threat monitoring, detection, and response.

Sophos offers industry-leading managed detection and response (MDR) alongside a comprehensive portfolio of cybersecurity technologies — including endpoint, network, email, and cloud security, extended detection and response (XDR), identity threat detection and response (ITDR), and next-gen SIEM. Together with expert advisory services, these capabilities help organizations proactively reduce risk and respond faster, with the visibility and scalability needed to stay ahead of evolving threats.

Sophos goes to market with a global partner ecosystem, including Managed Service Providers (MSPs), Managed Security Service Providers (MSSPs), resellers and distributors, marketplace integrations, and cyber risk partners, giving organizations the flexibility to choose trusted relationships when securing their business. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Overview Sophos is a global leader in cybersecurity, protecting organizations of all sizes from advanced cyber threats. The Office Manager supports the effective delivery of workplace services at the Sophos Bucharest office, ensuring a safe, secure, compliant, and high-quality working environment for employees and visitors. This role is a key local facilities contact, requiring an independent individual working closely with regional Facilities, Health & Safety, Security, HR, IT, and Finance teams. The successful candidate will take a proactive, hands-on approach to facilities operations while supporting global standards and local regulatory compliance. This is not a people management role.

Facilities Operations Support the day-to-day management of Sophos’ Bucharest office, ensuring the office is safe, functional, and well-maintained Coordinate building services including cleaning, security, reception, waste management, HVAC, and general maintenance Run reception desk and oversea use of visitor management systems Manage courier and post services both incoming and outgoing Manage reactive facilities issues and ensure timely resolution Carry out regular site inspections and maintain action plans Health, Safety & Compliance Take the role of Secretary of the OHS Committee (CSSM – Comitetul de Securitate si Sanatate in Munca at company level) Support compliance with Romanian Health & Safety legislation (SSM and PSI) Assist with risk assessments, fire safety compliance, drills, and documentation, Support contractor induction and compliance checks Assist with incident reporting and corrective actions Vendor & Contract Management Liaise with the landlord, property managers, and service providers Support contract and SLA management Raise and track purchase orders and invoices Support budget tracking and cost control Workplace Services & Projects Support office moves, space reconfigurations, and furniture installations Assist with workspace and meeting room management Support workplace related employee initiatives and office events ensuring seamless end user experience Stakeholder & Employee Experience Act as a point of contact for facilities related queries Communicate facilities updates and planned works clearly Build strong relationships with internal and regional stakeholders Reporting & Administration Maintain asset registers, inventories, and compliance trackers Prepare reports for Facilities Manager and regional leadership Support continuous improvement of facilities processes

Strong organizational and problem-solving skills Hands-on and service-oriented approach Understanding of workplace health, safety, and security principles Ability to manage multiple priorities in a corporate environment Strong communication and stakeholder management skills

Essential Experience in facilities, office management, or workplace operations Knowledge of Romanian Health & Safety (SSM/PSI) with current SSM 40 hour OHS (SSM) training Certificate, or be willing to complete upon joining Sophos (costs will be covered by the business) Experience managing vendors and service providers The candidate must meet the legal requirements necessary to obtain the occupational health and safety (OHS) professional certification, including completion of secondary education (theoretical track with a science-oriented profile, e.g., mathematics and informatics or natural sciences, or a technological track with a technical profile) Fluent Romanian and good working knowledge of English Desirable Experience in a multinational or corporate environment Facilities, health & safety, or technical qualifications Experience supporting office projects First Aid Certification

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