Office Secretary / Receptionist

Full Job Description

We are looking for a professional and well-organized Office Secretary / Receptionist to manage the reception area and provide administrative support to ensure the smooth day-to-day operation of the office.

The role involves welcoming visitors, handling calls and correspondence, coordinating meetings, maintaining office records, and supporting the team with various administrative tasks. The ideal candidate should have a professional manner, strong communication skills, and excellent attention to detail.

Key Responsibilities

• Welcome and professionally assist visitors and guests.
• Manage incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, documents, and deliveries.
• Manage meeting room bookings and support meeting arrangements.
• Provide administrative and secretarial support to the office and management when required.
• Maintain office records, documents, and filing systems.
• Coordinate with internal departments and external vendors.
• Assist with office supplies, stationery, and general office requirements.
• Support the organization of appointments, meetings, and schedules.
• Maintain a clean, organized, and professional reception area.
• Perform other administrative duties as assigned.

Requirements

• Previous experience as a Receptionist, Secretary, Administrative Assistant, or similar role.
• Excellent English communication skills, both written and verbal.
• Professional, presentable, and welcoming personality.
• Strong organizational and multitasking skills.
• Good knowledge of Microsoft Office (Visio, Word, Excel, Outlook).
• Strong attention to detail and follow-up skills.
• Ability to handle confidential information with discretion.
• Proactive, reliable, and able to work in a fast-paced environment.
• Previous experience in real estate, luxury, hospitality, or a corporate environment is a plus.

Benefits

• Why Join AHS?
• Innovative Environment: Be part of a forward-thinking company that embraces innovation and creativity in the luxury real estate market.
• Career Advancement: Enjoy opportunities for professional growth and development, with a clear path for career progression.
• Collaborative Culture: Join a team-oriented environment where collaboration and mutual support are highly valued.
• Work-Life Balance: Enjoy a supportive work environment that values work-life balance and employee well-being.

Qualifications And Requirements

Entry level

Entry level

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