Office Support Coordinator

Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.

We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there.

For more information, visit arcadia.io.

Why This Role Is Important to Arcadia

This role provides day-to-day operational support for a physical office location, ensuring a welcoming, well-stocked, and efficiently run workplace. Serves as the first point of contact for visitors and candidates and manages core office systems including supplies, food, meeting rooms and shared equipment.

Front Desk & Visitor Experience

Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression

Register day badges for guests and manage visitor check-in processes via the office portal

Notify internal employees upon guest arrival

Conference Room & Scheduling Administration

Serve as portal administrator for office scheduling systems

Book and manage conference room reservations; resolve scheduling conflicts

Pick-up mail and process packages

Facilities & Kitchen Upkeep

Restock office supplies and kitchen food/beverage items on a routine schedule

Refresh kitchen throughout the day; run and empty the dishwasher

Maintain the coffee machine; troubleshoot basic issues and initiate vendor service calls when needed

Catering & Vendor Coordination

Coordinate lunch orders from the on-site vendor as needed, including collecting preferences and communicating headcounts

Serve as point of contact for food and facilities vendors for routine issues

Equipment Support

Assist with refreshing desk equipment (monitors, keyboards, peripherals) for new hires or workspace changes

Flag equipment issues to IT or the appropriate internal team

Working Conditions

Physical presence required during scheduled hours

Involves standing, light lifting (supply restocking), and movement throughout the office

Regular interaction with employees, visitors, and external vendors

Required:

Strong interpersonal skills; comfortable in a customer-facing role

High attention to detail and ability to manage multiple recurring tasks

Dependable, proactive, and comfortable working independently

Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook, Tactic, Cove Building Portal)

Preferred:

Prior experience in office coordination, facilities support, or reception

Experience with vendor communication or ordering processes

Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care

Employee-driven programs and initiatives for personal and professional development

Become a member of the talented, energized, diverse, and purpose-driven Arcadian Community

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