Program Assistant – ACTT

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve.  A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges.  We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being. Program Assistant – ACTT 📍 Jacksonville, NC 💰 $17.00–$18.00 per hour 🕒 Full-Time | Benefits Eligible Support a Team Making a Difference in the Community Pyramid Healthcare is seeking a Program Assistant to join our Assertive Community Treatment Team (ACTT) in Jacksonville, NC. The Program Assistant provides essential administrative and client-support services that help the ACTT team operate efficiently and maintain high standards of documentation and compliance. This position is responsible for managing records, coordinating authorizations, tracking important client information, preparing intake materials, and assisting the clinical team with client follow-up. The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced behavioral health environment . What You’ll Do Maintain and organize mental health medical records Scan, upload, and maintain discharge and clinical documentation Monitor tracking systems and ensure required documentation is completed accurately and timely Coordinate mental health authorizations and maintain authorization tracking grids Track and coordinate Primary Care Provider (PCP) updates Conduct NC TOPPS chart audits Create monthly client visit templates Monitor documentation and communicate outstanding items, delinquencies, and trends to the Team Leader Contact clients regarding medical and doctor appointments Assist the ACTT team with phone and face-to-face client contacts and necessary follow-up Prepare intake packets and other program materials as needed Ensure required mental health forms are available and up to date Maintain and organize program workrooms and supplies Replace outdated forms with current versions Participate in agency Continuous Quality Improvement (CQI) activities as assigned Support the program’s compliance with applicable federal, state, and local regulations Follow all company policies, procedures, and documentation standards Provide front desk phone coverage during lunch, holidays, and/or staff vacation periods when needed What We’re Looking For Required High School Diploma or GED Must be 18 years of age or older Strong organizational and administrative skills Ability to maintain confidentiality and appropriate professional boundaries Ability to communicate effectively with clients, families, and members of a multidisciplinary treatment team Strong attention to detail and follow-through Preferred Associate’s or Bachelor’s degree in Human Services or a related field At least one year of experience working with individuals in a mental health or behavioral health setting Experience working with Electronic Medical Records (EMR/EHR) Experience with medical records, authorizations, documentation, or other behavioral health administrative functions Skills & Qualifications Successful candidates will demonstrate: Strong interpersonal and communication skills Professionalism, maturity, and sound judgment High ethical standards and respect for confidentiality Ability to work collaboratively as part of a team Willingness to learn and grow professionally Ability to maintain appropriate professional and personal boundaries Strong attention to detail and organizational skills Ability to manage multiple responsibilities and meet deadlines Technology Skills Comfortable using: Electronic Medical Records (EMR/EHR) Microsoft Office and standard computer applications Telephone and cell phone systems Fax machines Copiers and scanners Why Join Pyramid Healthcare? Pyramid Healthcare is committed to providing compassionate, comprehensive behavioral health and addiction treatment. As a Program Assistant on the ACTT team, you’ll play an important role in supporting the clinical team and helping ensure clients receive coordinated, consistent care in the community. If you’re organized, dependable, and passionate about supporting individuals receiving behavioral health services, apply today to join the Pyramid Healthcare ACTT team in Jacksonville, NC. Pyramid CORE Values: We are committed and proud to live our CORE values and use them to inspire those around us.  Our employees are expected to align with these values, behaviors, and standards.  We are held accountable for upholding these CORE Values:  INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.  DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.   COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence.   PASSION  is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.   Total Rewards for Full-Time Positions: Medical, Dental, and Vision Insurance Flexible Spending Accounts Life Insurance Paid Time Off 401(k) with Company Match Tuition Reimbursement Employee Recognition Programs Referral Bonus opportunities And More!   Want to know more? To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers . Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.

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