Project Manager - Events (Luxury/Brand events)

Our client is a highly regarded company delivering ultra-high-end interior design, luxury retail pop-ups, and bespoke branded environments. The company works with some of the worlds most prestigious luxury brands, translating creative concepts into flawless, buildable realities.

Job Summary: We are looking to recruit an experienced and passionate Project Manager – Events to lead and execute high-profile events for luxury brand clients. The ideal candidate should have a minimum of 7 years' experience in a similar role, managing end-to-end event project cycles, especially within the luxury, fashion, or retail brand sectors.

The role requires strong planning, coordination, and leadership skills, as well as the ability to work under pressure and deliver exceptional experiences that reflect the quality and prestige of the brands we work with.

Key Responsibilities:

• Lead and manage the full lifecycle of event projects from client briefing and planning through to on-site execution and post-event reporting.
• Oversee the project schedule, budget, and resources to ensure timely and cost-effective delivery of all event milestones.
• Coordinate with internal departments (design, production, logistics) and external vendors (venues, suppliers, contractors) to ensure all deliverables meet the brand's standards.
• Maintain and regularly update the project checklist, tracking progress against key milestones.
• Supervise site installations and ensure all work aligns with event specifications, safety requirements, and luxury brand expectations.
• Liaise with clients and consultants throughout the project to resolve issues, provide updates, and ensure satisfaction.
• Conduct site visits during pre-production and production phases to ensure quality control and schedule adherence.
• Organize and lead pre-installation and technical meetings with relevant stakeholders.
• Coordinate travel and logistics arrangements for internal teams and third-party vendors where applicable.
• Ensure proper documentation, including permits, approvals, and completion certificates where necessary.
• Conduct internal debriefs post-event with relevant teams to assess project outcomes and identify areas of improvement.
• Evaluate team member performance and provide feedback to support continuous development.
• Create reporting frameworks and dashboards to track key project metrics and performance indicators.
• Maintain strong working relationships with local teams and contractors, both domestically and internationally.

Candidate Requirements:

• Bachelor's degree in engineering, Events Management, Interior Design or a related field.
• Minimum 7 years of relevant experience managing luxury or high-end brand events.
• Excellent communication in English is essential.
• Proven ability to manage budgets, timelines, and cross-functional teams.
• Strong leadership, negotiation, and client-servicing skills.
• Knowledge of event production processes, logistics, and quality control protocols.
• Experience working across international markets or coordinating with global teams is an advantage.
• Strong sense of aesthetics, brand sensitivity, and attention to detail.
• Willingness to travel and work flexible hours as per event requirements.

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