Project Officer

Full Job Description

About the DepartmentThe Department of Education works to ensure every Victoria child has access to a great education and the opportunity to thrive. From early childhood through to school, the department provides leadership, stewardship and support cross the education system, helping create safe, inclusive and high-quality learning environments for current and future generations.Working in partnership with schools, the early childhood sector, communities and government, we invest in the people, infrastructure and services that enable better education outcomes for all Victorians.About the Victorian School Building AuthorityThe VSBA delivers one of Australia's largest education infrastructure programs, creating the schools and early learning facilities that support Victorian communities now and in the future.Our work spans the entire education asset life cycle - from planning for future growth, designing and delivering new schools and modern learning environments, through to renewing and maintaining existing assets so they remain safe, inclusive and fit for purpose.Our work contributes to better learning environments for children and young people across Victoria. About the DivisionThe Asset Management and Operations Division help government educational facilities maintain and manage their buildings and grounds. The Division delivers programs and systems to ensure education facilities are routinely maintained and upkept. The Branches included in the Division are Maintenance Delivery, Asset Programs and Asset Operations. About the RoleAs a Project Officer, you will provide strategic and operational support across a range of diverse and concurrent projects, working closely with one or more Executive Officers. The role delivers high quality, responsive administrative and project support in a fast-paced environment and operates alongside the leadership team. It requires strong initiative, self-motivation, and a solution focused approach, along with well-developed relationship building, planning, and collaboration skills to effectively engage with executive stakeholders and the broader support team.Key duties will include managing diaries, emails and meetings, preparing written communications, supporting HR processes, processing invoices and payments, and assisting with various projects across the Division. You will be responsible for ensuring time-critical tasks are completed, maintaining accurate and accessible records, and offering support to other teams within the division.AttributesThe ideal candidate will have a proven track record in providing administrative support to senior executives, with excellent communication and organisational skills. They will be resourceful, able to collaborate effectively with team members and contribute to a positive work environment. Strong attention to details and managing multiple responsibilities are essential for successful task completion.The key accountabilities of the role are to:Provide high-quality executive and operational support to Executive Director and Directors, helping coordinate priorities and enable the effective operation of the Project Delivery leadership team.Coordinate executive workflows, governance activities and business rhythms, anticipating priorities and supporting the timely delivery of divisional commitments.Build strong working relationships across the Office of the CEO, corporate divisions, ministerial offices and external stakeholders to facilitate effective coordination and communication.Prepare and coordinate high-quality briefing material, reports, presentations, correspondence and meeting documentation, ensuring accuracy, consistency, and attention to detail.Monitor and follow up priority actions, governance requirements and organisational commitments to support effective decision-making and deliveryContribute to continuous improvement by identifying opportunities to streamline executive support processes, strengthen governance and improve ways of working across the divisionWork collaboratively within the Executive Support Hub to provide flexible, responsive and consistent support across the Project Delivery divisionCoordinate executive administration, including complex diaries, meetings, travel, procurement and other business operations, exercising sound judgement in managing competing priorities. All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team. Desirable Qualifications Essential: Experience in providing administrative and support to senior executivesDesirable: Government experience in a similar roleFurther InformationFor more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion pageApplicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.How to ApplyApplicants are required to submit a CV and a cover letter that demonstrates your suitability for the position and addresses the key selection criteria (within three pages).For further information pertaining to the role, please contact Chelsea Adams 2 at Chelsea.Adams2@education.vic.gov.au or on +61 3 9139 7897.Applications close 11:59pm on Wednesday 30 September 2026

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