Recruiting Coordinator Microsoft AI, EMEA

Full Job Description

Is meticulously detailed and organized and take pride in a process that never drops a candidate. Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher. Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome. Embraces ambiguity with confidence, act decisively, and bring energy and creativity to work. Is passionate about AI and eager to help build the teams shaping the future of human AI collaboration. Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Demonstrable experience in recruiting coordination, HR, or administrative roles, including high-volume interview scheduling. In Tech space. Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring. Proficiency with scheduling tools and applicant tracking systems. Bachelor's degree in human resources, Business, Liberal Arts, Computer Science, Engineering, or related field or equivalent experience. Experience coordinating interviews across EMEA markets and multiple time zones, including candidate travel and immigration support. Experience supporting an AI frontier lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles. Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and implementing efficient workflows in evolving business environments. Experience improving coordination processes or tooling, including the use of automation or AI assistants to reduce manual work. Ability to work from the London office three days per week. Talent Acquisition IC3 - The typical base pay range for this role across United Kingdom is £ 42,000.00 - £ 71,900.00 per year. Certain roles may be eligible for benefits and other compensation. Own high-volume, complex interview scheduling across EMEA and multiple time zones, including panels that span Europe and the United States. Coordinate availability across candidates, interviewers, hiring managers, and executive office team, confirming details early and handling changes calmly and quickly. Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do. Prepare interviewers with the context, materials, and briefing they need, and keep interview loops running on time. Maintain accurate, real-time records in the applicant tracking system, tracking interview stages, following up on feedback, and keeping data clean to report on. Support onsite and travel logistics for EMEA candidates, including visits to the London office, travel booking, and immigration or visa in coordination with the relevant partners. Uphold compliance and data privacy requirements across EMEA hiring, including UK GDPR obligations, while keeping the process efficient and candidate focused. Spot friction in the process, bring it to the team's attention, help to fix it, improve templates, workflows, and tooling so that the team gets measurably faster each quarter.

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