Reporting & Reconciliations Specialist

About Avalere Health

United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.

Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.

Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.

Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity. We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.

We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

About The Role

The Reporting & Reconciliation Specialist will be required to support the manager responsible for the financial reconciliation of projects and ensure that all reconciliation and HCP Transfer of Value (ToV) reporting requirements (Sunshine Act and EFPIA) are completed accurately, within required deadlines and to required standard.

This role will support the Reporting & Reconciliations Lead in the training of junior colleagues including the the delivery of best practice, and the draft of processes and procedures across client accounts.

Cross-check Third Party Cost (TPC) report(s) thoroughly, identifying discrepancies and/or omissions

Chase or source outstanding TPCs in a timely manner

Collate back-up for reconciliation folder and clearly mark up TPC invoices

Analyse TPCs in accordance with budget breakdowns and accurately enter into final reconciliation budget

Produce clear and logical audit trail spreadsheet showing how analysed TPCs were derived

Set-up and lead timely reconciliation review meeting for final review and agreement

Prepare clear and consistent reconciliation backup bundle of compliance and TPC documents in accordance with clients’ requirements

Establish reporting deadlines and requirements per project

Produce clear and logical audit trail spreadsheet showing how analysed reporting figures were derived

Produce accurate clients' reporting spreadsheets specific to their requirements

Timely send/upload to client's portal of templates and supporting compliance and TPC documentation.

Prepare clear and consistent separate reporting bundle per client for audit purposes

Participate in clients’ compliance training including use of clients' reporting portals where applicable

Understand and implement Sunshine Act and EFPIA requirements

Timely distribution of purchase invoices for checking and approval, ensuring accuracy and correct application to projects

Efficient R&R team mailbox admin and housekeeping

Accurate foreign currency distribution and admin

Undertakes, where necessary, client’s reporting training programmes

Regularly review and update client compliance guidelines across accounts, referring team and project leads to checklists and updates to guidelines

Minimum 1 year in a role within a finance environment

Microsoft Office Suite

Excel including formulas, vlookup and pivot tables

Comfortable working to deadlines

Self-motivated, methodical and detail-oriented, with a desire to continuously learn

Is a reliable and dependable contributor to the team’s goals; actively collaborates with the team and supports other team members as needed

Works well with others; values suggestions and constructive feedback

Communicates with team members in a respectful manner

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