Resource Coordinator

About the Role     Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment. In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible. This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land. Your Day to Day Resourcing Support    Support staffing requests from intake through deployment in partnership with Resource Managers   Source contractors independently through agencies and direct outreach   Serve as a primary point of contact for contractor communication once staffing is confirmed   Track contractor availability, start and end dates, and extensions   Follow up with project teams on timing or scope changes and escalate resourcing risks as needed   Contractor Coordination & Operations   Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign   Execute contractor onboarding, including welcome communications and orientation details   Create contractor profiles and manage bookings in internal systems   Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable   Monitor and manage contract changes, amendments, and extensions   Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing ‑  system   Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed   Recruiting Coordination  (Contractor and Full Time)   Monitor candidate flow in Greenhouse and support efficient progression through hiring stages   Coordinate high volume ‑  interview scheduling across stakeholders   Manage frequent, real-time schedule changes driven by shifting priorities   Prepare and distribute interview guidelines and briefing materials   Coordinate interview debriefs and interview logistics   AI Enablement & Workflow Improvement   Use AI tools to support resourcing, contractor coordination, and recruiting workflows   Identify opportunities to streamline manual processes through AI or automation   Maintain clean, structured data to support effective use of AI tools across resourcing operations   What You Bring 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination   Experience working with contractors or freelance talent   Understanding of the resourcing lifecycle from intake through deployment   Comfort sourcing contractors and working with external agencies   Strong Excel skills, including pivot tables and tracking   Highly organized, detail oriented ‑ , and dependable   Sound judgment and ability to manage competing priorities   Comfortable working in fast-paced ‑ , evolving environments   Location: Austin, TX - 3 days in office required Salary: $60,000-$70,000 Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.

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