Senior Events Associate

Description

Full Job Description

Access Your Potential. Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it.

We are seeking a Senior Events Associate based in the San Antonio area!

About the Job

As a Senior Events Associate at Access, you’ll play an important role in bringing unforgettable experiences to life. This position bridges the gap between event support and program ownership, giving you the opportunity to support Event Managers on larger programs while independently managing smaller-scale events.

You’ll coordinate logistics, vendors, budgets, client communications, and on-site execution while building the skills and experience to take on greater program ownership.

What You'll Be Doing

• Independently manage smaller-scale programs, including logistics, vendors, budgets, client communications, and on-site execution.

• Support Event Managers with the planning and execution of larger programs across multiple markets.

• Create and manage key event materials, including Program Briefs, Manifests, signage, checklists, and client deliverables.

• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.

• Build strong relationships with clients, hotel partners, venues, and preferred vendors.

• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.

• Maintain accurate program and vendor information in Salesforce and other internal systems.

• Balance multiple programs and shifting priorities while proactively identifying potential risks and solutions.

• Collaborate across teams to ensure program details, timelines, and client expectations are met.

• Support and guide Event Associates during program preparation, logistics, and on-site execution.

About Access

Access is a destination management company that designs shared experiences for some of the world’s most recognizable brands. From intimate incentive trips to large-scale meetings, trainings, and sales-driven events, we bring people together through thoughtful design, smart sourcing, and seamless execution. Our work blends imagination with intention. We dream big, then we build it right.

About You

We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice-to-haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.

Nice-to-haves:

• Experience in events, hospitality, destination management, or a related field.

• Experience coordinating event logistics, vendors, venues, and on-site execution.

• Strong organizational skills with the ability to manage multiple programs and deadlines.

• Excellent communication and client service skills.

• Comfortable managing budgets, expenses, and program documentation.

• Proactive problem-solving skills and the ability to adapt quickly when priorities change.

• Strong attention to detail and follow-through.

• Experience with Salesforce or similar technology platforms.

• A collaborative mindset and willingness to support and guide others.

What Success Looks Like

• Independently managing smaller-scale programs from planning through execution.

• Delivering consistently high levels of client satisfaction.

• Meeting or exceeding gross profit and performance goals on assigned programs.

• Staying organized and effective while managing multiple programs and competing priorities.

• Proactively identifying challenges and finding solutions.

• Building strong relationships with clients, vendors, venues, and internal partners.

• Successfully completing required training and certifications.

• Consistently demonstrating Access Values: Imagine First, Demand Integrity, Embody Excellence, Always Collaborate, and Service Obsession

Why Access?

CULTURE & EXTRAS

• Certified as a Great Place to Work – 3 years in a row and counting!

• 55+ years in the industry!

• Women-owned and women-led

• Fun, creative, and supportive culture

• Focus on recognition and employee value – including annual and quarterly awards

• Paid day off to serve your local community

• Annual all-company retreat to connect, learn, and have fun together

• Annual qualifier-based incentive trip for top performers (certain departments eligible)

• Regional team outings

• Monthly companywide meetings to connect, learn, and celebrate wins

COMPENSATION

• Highly competitive total compensation, including strong base salary and quarterly bonuses

• Very strong performance-based quarterly commission plans

• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately

• Monthly cell phone stipend

WORK LIFE BALANCE

• Flexible schedule opportunities

• Generous PTO

• Sick days

• 9 full holidays

• 5 half days off prior to holidays to unplug early

• 2 floating holidays off to be used on holidays of your choice

• ½ day Fridays in July & August (based on achievement of goals)

HEALTH, WELLNESS, AND FAMILY

• Extensive menu of health plans to choose from

• Paid parental leave

• Pet insurance program

• Employee Assistance Plan (EAP)

PROFESSIONAL DEVELOPMENT

• Mentorship program

• “Masterclasses” in industry/department-specific topics

• State-of-the-art technology platforms and tools – including training

• Annual and monthly meeting content that focuses on professional development

What are you waiting for? Scroll back to the top and apply!

Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com.

Access is committed to building a diverse and inclusive team. We are a proud Equal Opportunity Employer and prohibit discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the application or interview process. If you need assistance or an accommodation due to a disability, you may contact us at careers@accessdmc.com.

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