Administration Officer

Full Job Description

THE ROLEThe Administration Officer provides day to day support across the Client Support and Client Services and the Agency Performance, Partnership and System Support Work Units. The role provides for the effective functioning of administrative processes and supports business operations of both work units.Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides for the effective functioning of administrative processes and supports the overall business operations of the office. Including:Maintaining financial systems and the payment of invoicesManagement of records and departmental systemsPreparation of correspondence and communicationsArranging and supporting meetings and eventsInbox, calendar and mail managementCoordinating general office maintenance and suppliesAd hoc administrative support to key executives, managers and the broader team.ACCOUNTABILITIES INCLUDEUnder general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence. Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries. Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Please open the position description to read more.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.