Overview
Client Care Representative at Ivcevidensia — Burgess Hill, West Sussex, England. At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners. We are seeking an organised, personable Client Care Representative to join our team at Cootes Vets on a part-time permanent basis. We are a small, long established team within a family feel clinic.
Full job description
At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.
We are seeking an organised, personable Client Care Representative to join our team at Cootes Vets on a part-time permanent basis.
We are a small, long established team within a family feel clinic. We are set within a beautifully refurbished building with ample space including a large kennel area. We have a lovely client base, with a high percentage of PHC penetration and insured clients. We have hosted annually, very successful dog shows and have successfully been awarded Community Grants, two years running.
How You’ll Make a Difference
As a Receptionist, you will be the first point of contact for clients, playing a key role in delivering a welcoming, professional and compassionate experience at every interaction.
You’ll support the smooth running of the practice by managing appointments, handling enquiries, supporting client communications and working closely with clinical and non-clinical colleagues to ensure a positive client and patient journey.
Working Pattern
*Mon - fri 20 hours per week - 5 hours per day working shift rotation either 8.30am-1.30pm / 2pm-7pm, working 1 sat in 3 also.
Key Responsibilities
Responsibilities include but are not limited to:
*Provide an excellent experience to all patients and customers.
*Serve as the initial point of contact for patients and visitors.
*Answer the telephone in a professional manner.
*Greet visitors in a friendly manner.
*Booking, cancelling and changing appointments, and follow up treatment as needed.
*Answer general administrative questions or direct them to the appropriate party.
*Deal with some admin responsibility.
*Quickly resolve issues related to phone, emails or paperwork.
*Processing and recording payments.
*Dispensing medications/prescriptions.
*Keeping client/patient records up to date.
*Maintaining stock levels.
*Ensuring the reception area and consulting rooms are kept clean and tidy at all times.
You Might Be a Great Fit If...
You are a friendly, organised and customer-focused individual who enjoys working as part of a team. You’ll bring:
-
Excellent communication skills and a professional, welcoming manner
-
Experience in a customer-facing role, with a strong focus on service and attention to detail
-
The ability to manage multiple tasks effectively in a busy environment
-
A collaborative approach and willingness to support colleagues
-
A proactive attitude, with openness to feedback and learning
How We’ll Support You
At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:
-
A key client-facing role within a supportive and collaborative practice team
-
Clear career pathways with progression opportunities within client care and practice leadership roles
-
Ongoing learning and development supported by experienced colleagues and practice teams
-
A values-led culture focused on care, community and continuous improvement
What We Offer Our Team
-
6.6 weeks' annual leave plus your birthday off FTE
-
Increasing holiday allowance based on length of service
-
Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
-
Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work salary sacrifice schemes, subject to eligibility criteria
-
Learning and development opportunities via the inspiring vet care Academy
-
Pension scheme
-
Discounted veterinary care
-
Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers
We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.
Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.
Tips for this job
Practical Job and Scholarship guidance. These tips do not replace official rules or create new eligibility requirements.
- Tailor the CV and application to the responsibilities and required skills stated on the official employer page.
- Use concrete evidence of relevant work, projects and measurable results rather than generic claims.
- Confirm location, work authorization, remote restrictions and sponsorship terms before applying.
- Apply through the original employer or official recruitment destination shown on this page.
Verification notes
Verified from the employer's public Lever job collection. The provider-supplied title, description, location and application URL were normalized without inferring unstated facts.
Job and Scholarship is the discovery and verification layer. Confirm eligibility, dates, salary/funding and application instructions on the original source before submitting anything.
Ivcevidensia Careers (Lever) ↗Browse current Job and Scholarship listings from Ivcevidensia Careers (Lever) →
