Director Finance and Administration

Full Job Description

Overview

SUMMARY:

Directs and oversees the organization's accounting operations and contract administration functions to ensure financial accuracy, regulatory compliance, and effective management of contractual obligations. Ensures the integrity of financial records, supports audit activities, maintains strong internal controls, and manages the full lifecycle of organizational contracts. Serves as a key resource to leadership by providing financial analysis, contract oversight, process improvements, and guidance to support operational effectiveness and sound business practices.

Responsibilities

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the duties and responsibilities performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Directs and oversees accounting operations, including general ledger maintenance, account reconciliations, and month-end and year-end close activities

• Ensures the accuracy, completeness, and timeliness of financial records and reporting in accordance with organizational policies and applicable accounting standards

• Reviews and analyzes financial data, account activity, and variances, identifying issues and recommending corrective actions as needed

• Coordinates and supports internal and external audits by preparing schedules, documentation, and responding to audit requests

• Develops, implements, and maintains accounting procedures and internal controls to safeguard organizational assets and ensure financial integrity

• Leads the administration of organizational contracts, including contract review, routing, execution tracking, renewal management, and record retention

• Monitors compliance with contractual terms and conditions and coordinates with internal stakeholders to ensure fulfillment of contractual obligations

• Maintains contract management systems and records to ensure accurate documentation and accessibility of agreements

• Prepares accounting, contract administration, and compliance-related reports for leadership and other stakeholders

• Leads, develops, and evaluates assigned staff while promoting accountability, accuracy, and continuous improvement.

Qualifications

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

Bachelor’s degree in accounting or finance from an accredited college or university. Master’s Degree preferred. Ten (10) years of progressively responsible experience in accounting, financial reporting, auditing, contract administration, or a related field. Five (5) years of leadership or management experience overseeing accounting personnel, financial processes, or contract administration functions or an equivalent combination of education, certification, training, and/or experience.

CERTIFICATES, LICENSES, REGISTRATIONS AND DESIGNATIONS:

Licensed Certified Public Accountant (CPA) designation preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of generally accepted accounting principles (GAAP), financial reporting practices, and internal controls

• Knowledge of contract administration principles, contract lifecycle management, and compliance requirements

• Knowledge of audit processes, financial documentation standards, and record retention practices

• Knowledge of accounting systems, financial software applications, and contract management tools

• Demonstrated skill in preparing, analyzing, and interpreting financial statements, reports, and account reconciliations

• Demonstrated skill in reviewing and administering contractual agreements and identifying contractual risks or compliance concerns

• Demonstrated skill in developing and improving accounting processes, controls, and operational procedures

• Ability to analyze complex financial and contractual information and make sound recommendations

• Ability to manage multiple priorities, projects, deadlines, and contract activities with a high degree of accuracy and attention to detail

• Ability to communicate effectively with employees, auditors, vendors, legal representatives, and organizational leadership

• Ability to communicate effectively verbally and in writing, including development and delivery of presentations to senior and C-level executives

• Ability to establish and maintain effective and collaborative working relationships with internal and external stakeholders

• Ability to lead, delegate, manage, and supervise work effectively

• Skill in Microsoft Office applications.

PHYSICAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Functions involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.

Functions are regularly performed inside without potential for exposure to adverse conditions, such as inclement weather, atmospheric elements and pathogenic substances. The noise level in the work environment is usually moderate.

OneBlood is an Equal Opportunity Employer/Vet/Disability/Other Protected Categories