Overview
Join our global team as an Executive Assistant & Office administrator in Kaunas. The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace. Position is office-based in Kaunas, Lithuania Responsibilities: Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature) Handle all incoming and outgoing correspondence (mail, packages, couriers) Greet visitors and manage the company’s general email inbox and phone line Assist management with internal communication and coordination a
Full job description
Full Job Description
Join our global team as an Executive Assistant & Office administrator in Kaunas.
The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace.
Position is office-based in Kaunas, Lithuania
Responsibilities:
- Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison
- Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature)
- Handle all incoming and outgoing correspondence (mail, packages, couriers)
- Greet visitors and manage the company’s general email inbox and phone line
- Assist management with internal communication and coordination activities
- Provide administrative support to colleagues and executives as needed
- Maintain department documents and ensure timely transfer to the archive
- Manage office supplies and facility-related orders, and coordinate their distribution to departments
- Maintain the front desk, meeting rooms, conference areas, and other shared office spaces
- Arrange business travel, including bookings for transportation, accommodation, and related logistics
- Support the organization of internal office events and team gatherings
- Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services)
Requirements
- University degree – considered an advantage
- At least 2 years of relevant work experience as an Office Administrator
- Experience as an Executive Assistant is an advantage
- Fluent Business English and Lithuanian (written and spoken)
- Strong document preparation and management skills
- Knowledge of document preparation and archiving regulations/legislation
- Excellent knowledge of MS Office applications
- Proactivity, sense of ownership, and strong organizational skills
Benefits
- International team and environment
- Bonus based on annual performance
- Professional growth and career opportunities
- Personal accident and business trip insurance
- Additional health insurance
- Influenza vaccines
- Rewarding referral policy
- Monthly lunch and fruit days
- Team building, global meetings, B active events and other CSR activities
- Modern and new Sustainable office in city center with free parking
Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)
Qualifications And Requirements
Mid-Senior level
Requirements & qualifications
Mid-Senior level
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