Income Reconciliation Accountant

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Income Reconciliation Accountant based in Poland. Take ownership of income reconciliation and financial data integrity in a mission-driven organization with a diverse, international operating environment. In this role, you will oversee high-volume transactions across digital payment platforms, ensuring that income records are accurate, complete, and aligned across accounting and fundraising systems. You will play a key part in maintaining reliable financial reporting, supporting audits, and strengthening internal controls. Working closely with fundraising and finance colleagues, you will help streamline workflows, improve reporting quality, and identify opportunities for automation. This position is well suited to a detail-oriented accounting professional who combines strong analytical skills with a proactive approach to solving problems and improving financial processes.

Income platforms and reconciliation: Recommend suitable income platforms and payment gateways, including associated workflows, and reconcile donations, grants, and other incoming payments across platforms such as Stripe, PayPal, Global Payments, and BBMS. Financial records and accounting: Record revenue transactions, payment processing fees, and journal entries accurately and promptly in the accounting system. Maintain up-to-date records in the CRM and ensure that financial data aligns across systems. Donor reporting: Prepare annual contribution statements for donors and support donor communications, annual reviews, and other assurance activities as required. Compliance and internal controls: Ensure income records and reconciliation procedures comply with applicable accounting standards, tax rules, statutory requirements, donor obligations, and internal policies. Audit and financial reporting: Provide supporting documentation and responses for audits, assist with period-end closing activities, and prepare revenue-related information for the management accounting team. Systems and process improvement: Improve accounting systems, reporting processes, and financial data structures to enhance accuracy, consistency, and efficiency. Reporting and analytics: Use Excel, Google Sheets, and other relevant tools to develop reconciliation reports, analysis, reporting packs, and financial controls. Automation and standardization: Identify opportunities to simplify and automate recurring tasks, and create practical templates, dashboards, checklists, and process documentation to reduce manual errors. Cross-functional collaboration: Work closely with fundraising and finance teams to resolve discrepancies and ensure that records across different platforms and systems remain consistent. Requirements Accounting knowledge: Understanding of relevant accounting standards and financial reporting principles. Knowledge of IFRS is desirable. International accounting exposure: Familiarity with different GAAP frameworks or statutory environments is an advantage, particularly those relating to Hong Kong, Mainland China, Vietnam, the United Kingdom, the United States, or Australia. Reconciliation and analytical skills: Strong attention to detail and the ability to investigate discrepancies, manage complex reconciliations, and maintain accurate financial records. Spreadsheet expertise: Advanced proficiency in Excel and Google Sheets, including complex reconciliations, data analysis, and reporting. Accounting systems: Familiarity with Sun Accounting or comparable ERP and accounting platforms, such as NetSuite. Reporting and data tools: Experience with Tableau, Power BI, Power Query, or similar data analysis and reporting tools is an advantage. Process improvement mindset: Ability to identify inefficiencies, develop standardized workflows, and improve controls and reporting procedures. Communication and collaboration: Strong organizational and problem-solving skills, with the ability to coordinate effectively across finance and fundraising teams. Working style: A proactive, reliable, and methodical approach, with the ability to work independently and maintain accuracy in a lean organizational environment. Benefits Employment type: Full-time position. Work arrangement: The original listing identifies a hybrid arrangement in Sheung Wan, Hong Kong. The work arrangement applicable to candidates based in Poland has not been specified and should be confirmed. Salary and compensation: Not specified; salary range, currency, and any additional compensation should be confirmed. Healthcare and insurance: Not specified. Paid leave and retirement benefits: Not specified. Professional development: Opportunities for development through accounting systems improvement, financial reporting, reconciliation, and international compliance work may be relevant to the role; formal development benefits are not specified. Mission-driven environment: The role supports the integrity and effectiveness of an organization working toward an animal welfare mission. Inclusive workplace: The original listing expresses a commitment to welcoming candidates from diverse backgrounds and fostering an inclusive environment.