Office Administrator

About the position: We are looking for a friendly, proactive, and well-organized Office Administrator to join our team in Vilnius. As our Office Administrator, you’ll be at the heart of our Vilnius office, helping create a welcoming, well-organized and enjoyable environment for our team and visitors.  This is a great opportunity for someone eager to learn, take ownership of administrative tasks and support colleagues in an international environment. Your key responsibilities: Welcoming visitors and ensuring they feel supported and connected with right people; Keeping our office running smoothly by coordinating meeting rooms, office supplies, mail & incoming calls, correspondence and day-to-day office needs; Working with our vendors and service providers to ensure the office remains a comfortable and well-maintained place to work; Coordinating business travel arrangements and related documentation; Bring our team together by supporting internal events, celebrations, team activities and other company initiatives.  Assisting international colleagues with migration related administration by coordinating documents, deadlines, employees and external partners; Support employee lifecycle administration: including preparing, collecting, filing, and updating required documents; Keep things organized and up to date by maintaining accurate records and ensuring administrative information is up to date; Be the go-to person for everyday office matters, proactively supporting colleagues and helping solve practical day-to-day needs. What we expect from you: A college or university degree, or ongoing studies in a relevant field; Excellent written and verbal communication skills; Fluency in Lithuanian and English; Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook; Good organizational and time-management skills; A helpful, service-oriented, and positive attitude; Reliability, diligence, and strong attention to detail; Willingness to learn and take responsibility for assigned tasks; Previous experience in administration, customer service, HR support, or a similar field would be an advantage but is not required; Availability to work in a 0.75 FTE position; Willingness to work primarily from our office at Ukmergės str. 126, Vilnius, with the option to work remotely once per week. We offer: Our Launch for Success benefits package, including premium health insurance, monthly lunch vouchers, telecommunications services for employees and their family members, and more; Global teams. Work in multicultural departments and learn from experienced professionals across different countries; International clients. Gain exposure to innovative start-ups and Fortune 1000 companies in the United States and Europe; Professional development. Access internal learning programs, training sessions, and opportunities to develop new skills; Support for new ideas. Our internal start-up incubator, Innovation Sandbox, helps employees develop ideas, receive implementation support, and compete for cash prizes; Team spirit. Enjoy team-building activities, celebrations, corporate and family events, and other company traditions; A supportive environment where you can gain practical experience and grow professionally.

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