Overview
We are seeking a detail-oriented Payroll Specialist to join our team in Fremont, CA. This role is primarily focused on ensuring accurate and timely payroll processing for up to 500 employees while maintaining compliance with federal, state, and local regulations. The Payroll Specialist will provide accurate and timely responses to inquiries by employees, benefits brokers, insurance carriers, and vendors. In addition to core payroll responsibilities, this position offers a unique opportunity to gain hands-on experience in treasury-related functions, such as vendor payment processing. If you are looking to strengthen your payroll expertise while expanding your knowledge in cash management and financial operations, this role is an excellent fit. Essential Duties and Responsibilities: Process bi-weekly payroll, reimbursements, manual adjustments, final checks, severance checks, merit increas
Full job description
Full Job Description
We are seeking a detail-oriented Payroll Specialist to join our team in Fremont, CA. This role is primarily focused on ensuring accurate and timely payroll processing for up to 500 employees while maintaining compliance with federal, state, and local regulations. The Payroll Specialist will provide accurate and timely responses to inquiries by employees, benefits brokers, insurance carriers, and vendors.
In addition to core payroll responsibilities, this position offers a unique opportunity to gain hands-on experience in treasury-related functions, such as vendor payment processing. If you are looking to strengthen your payroll expertise while expanding your knowledge in cash management and financial operations, this role is an excellent fit.
Essential Duties and Responsibilities:
- Process bi-weekly payroll, reimbursements, manual adjustments, final checks, severance checks, merit increases, bonuses, garnishments, and deductions for multi-state employees, ensuring accuracy and compliance.
- Maintain and update employee payroll records according to government standards, including new hires, terminations, and changes.
- Handle garnishments and benefit contributions.
- Respond promptly and professionally to employee inquiries regarding pay, deductions, and timekeeping.
- Ensure compliance with federal, state, and local wage and hour laws.
- Assist with payroll audits and reporting as needed.
- Support treasury operations by processing vendor payments and assisting with cash flow monitoring.
- Collaborate with HR and Finance teams for seamless payroll and treasury operations.
- Perform other tasks as assigned.
- Maintain good attendance and punctuality.
Knowledge and Skills:
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, etc.)
- Demonstrated expertise with ADP Workforce Now and multi-state payroll processing
- Strong understanding of federal and state employment and labor laws
- Excellent analytical and problem-solving abilities with high attention to detail
- Strong written and verbal communication skills; ability to maintain confidentiality and professionalism
- Proven ability to manage multiple priorities in a fast-paced, results-oriented environment
- Collaborative, proactive, and customer-service focused
Required Qualifications:
Years of Education
- Bachelor’s degree (B.A. or B.S.) in Business Administration, Accounting, or a related field
Work Experience
- 2–4 years of payroll processing experience
- Advanced proficiency in ADP Workforce Now and Microsoft Excel
Preferred Qualifications:
- Certified Payroll Professional (CPP) certification
- Experience with ADP or similar systems
Working Conditions:
- Hybrid: 3 days onsite / 2 days remote per week
- Office environment requiring extended computer use
- May lift up to 25 lbs of files or documents
- Domestic travel up to 15% for training and team meetings
$70,304 - $80,000 annually is the estimated pay range for this role working in Fremont, California office. The final amount will be determined based on qualifications & experience of the candidate relative to the role. Our comprehensive employee benefits include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k).
ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.
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