Staff Accountant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Staff Accountant based in the United States. As a Staff Accountant, you will play a key role in maintaining accurate financial records and supporting the accounts receivable and monthly close processes. You will oversee invoicing, payment application, collections follow-ups, and revenue reconciliations across multiple business lines. Working closely with the Accounting Supervisor and cross-functional teams, you will help ensure transactions are properly recorded, discrepancies are resolved, and financial schedules remain up to date. You will also contribute to month-end accounting entries, expense management, and the maintenance of audit-ready documentation. This role is ideal for a detail-oriented accounting professional who can manage recurring financial workflows while identifying issues and communicating proactively. You will join a collaborative finance environment where accuracy, accountability, and strong internal controls are essential.

You will manage day-to-day accounts receivable activities, support the monthly close cycle, and maintain reliable financial records in accordance with internal policies and US GAAP. Accounts Receivable and Collections: Coordinate collection follow-ups across multiple business lines and revenue streams, maintain up-to-date accounts receivable aging notes, and escalate overdue accounts according to established policies. Payment Application: Accurately and promptly apply incoming payments, including checks, ACH transfers, and wire transfers, to the appropriate customer accounts. Investigate and resolve short payments, discrepancies, and unapplied cash. Invoicing and Billing: Prepare and distribute invoices through Bill.com, including prebills, renewals, and affiliate content invoices, coordinating invoice timing with revenue schedules. Revenue Reconciliation: Reconcile unearned and unbilled revenue against invoicing to prevent overbilling or underbilling for prepaid and installment customers. Maintain supporting schedules and recommend necessary adjustments. Month-End Close Support: Prepare proposed month-end journal entries for revenue recognition, accruals, deferrals, intercompany due-to and due-from balances, and expense reimbursements using spreadsheets for review and posting by the Accounting Supervisor. Account Classification: Support periodic reviews of transaction and account classifications, identifying categories that may need to be introduced, consolidated, or retired as business needs evolve. Expense Management: Sync and classify corporate card transactions, verify that expense submissions comply with company policies, follow up on missing receipts, and maintain accurate transaction records for review and reconciliation. Documentation and Internal Controls: Maintain close checklists, reconciliation reports, standard operating procedures, and supporting documentation to ensure records are accurate, complete, and audit-ready. Cross-Functional Collaboration: Work with internal teams to resolve billing and collections issues, clarify discrepancies, and support timely financial processing. Accounting Compliance: Follow established internal controls and apply US GAAP principles consistently across accounting activities. Requirements: You are a detail-oriented accounting professional who can take ownership of recurring financial processes, manage competing priorities, and communicate effectively with internal stakeholders and external customers. You bring a solid foundation in accounting principles, strong organizational skills, and a proactive approach to resolving discrepancies. Professional Experience: At least 2 years of experience in accounting or bookkeeping, with direct exposure to accounts receivable, general ledger activities, and revenue support. Accounting Fundamentals: Strong working knowledge of debits and credits, accrual accounting, and the fundamentals of revenue recognition. Accounts Receivable Knowledge: Familiarity with invoicing, payment application, account reconciliation, collections follow-ups, and resolving billing discrepancies. Excel Proficiency: Intermediate Microsoft Excel skills, including filters, lookup functions, and pivot tables. Attention to Detail: Ability to maintain accurate financial records, identify inconsistencies, and ensure transactions are processed correctly and on time. Organization and Ownership: Ability to manage recurring close activities, maintain schedules and documentation, and follow through on outstanding items. Communication Skills: Clear and professional communication skills, with the ability to collaborate with internal teams and communicate with customers about billing and payment matters. Problem-Solving: Proactive approach to identifying issues, investigating discrepancies, escalating concerns appropriately, and recommending adjustments. Preferred Experience: Professional collections communication experience in a business-to-business (B2B) environment is an advantage. Industry Background: Experience in media, advertising, events, subscription-based businesses, or software-as-a-service (SaaS) is helpful but not required. Benefits: Annual Salary: $55,000–$65,000. Retirement Savings: 401(k) plan with employer matching contributions. Healthcare Coverage: Comprehensive benefits package, including health, dental, and vision insurance. Additional Insurance: Access to ancillary insurance options. Paid Time Off: Unlimited paid time off (PTO). Parental Leave: Paid parental leave to support employees and their families.