Tender & Bid Writing Specialist

Main Responsibilities

Tender research and identification

• Research and identify relevant public and private sector tender, bid and RFP opportunities.
• Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes.
• Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology.
• Maintain visibility of upcoming opportunities and key submission deadlines.

Bid and tender coordination

• Coordinate the end-to-end administrative process for bids, tenders and RFP responses.
• Review tender documentation and identify the information, evidence and supporting documents required.
• Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines.
• Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management.
• Track actions and follow up with contributors to keep submissions on schedule.

Preparation and submission

• Support the drafting and preparation of tender and RFP responses.
• Research and collate the information needed to answer specific tender questions.
• Review responses to make sure they are clear, accurate, consistent and address the tender requirements.
• Proofread and quality-check all documentation before submission.
• Make sure all required supporting documents are included and submissions are completed accurately and on time.

Compliance

• Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position.
• Work with relevant stakeholders where clarification or approval is needed.

Bid library and company information

• Develop and maintain a central library of reusable content for future bids and tenders.
• Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date.
• Build a bank of previous tender responses and frequently requested information.
• Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation.

Qualifications And Requirements

Essential

• Fluent written and spoken English.
• Strong research and analytical skills.
• Experience reviewing detailed documentation.
• Excellent written communication and close attention to detail.
• Ability to interpret complex requirements and pick out the key information.
• Strong organisation and the ability to manage multiple deadlines at once.
• Confidence coordinating information and actions across different teams.
• Ability to work independently and take ownership of tasks through to completion.

Desirable

• Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services.
• Familiarity with public sector procurement processes and tender portals.
• Experience building or maintaining a content library or knowledge base.
• Confident user of Microsoft Office or Google Workspace.

Essential

• Fluent written and spoken English.
• Strong research and analytical skills.
• Experience reviewing detailed documentation.
• Excellent written communication and close attention to detail.
• Ability to interpret complex requirements and pick out the key information.
• Strong organisation and the ability to manage multiple deadlines at once.
• Confidence coordinating information and actions across different teams.
• Ability to work independently and take ownership of tasks through to completion.

Desirable

• Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services.
• Familiarity with public sector procurement processes and tender portals.
• Experience building or maintaining a content library or knowledge base.
• Confident user of Microsoft Office or Google Workspace.