Workplace Experience Coordinator

We’re looking for a Workplace Experience Coordinator to own the day-to-day operations and onsite experience in our Chicago office. This is a highly visible, hands-on role with real impact on how employees experience the office each day. You’ll be the person who keeps the space running smoothly, removes friction for the team, and ensures the office is consistently organized, functional, and well supported. *Please note this is a part time role, 20-30 hours per week, 3 days in-office. *Visa sponsorship is NOT available at this time

Own day-to-day purchasing decisions for office supplies, equipment, events, and facilities-related expenses within approved budget parameters. Set up and manage recurring office lunch and snack programs. Greet guests and customers and help make their visits smooth and welcoming. Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups. Keep the office tidy, stocked, and running efficiently (including light cleanup when needed). Support team events like birthday treats, happy hours, and seasonal celebrations. Flexibility around supporting events after-hours, as needed, is a big bonus! Be the go-to person for office questions, supply requests, and day to day logistics. Manage communications with building staff, vendors, and the facilities team as needed. Support occasional admin or facilities-related tasks. Office supply ordering and inventory management. Track and report facilities and operational expenses, ensuring all activities stay strictly within approved budget parameters. Any other tasks that may be assigned to help the company meet its goals.

Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture. Strong communication skills. Experience in office coordination, workplace support, or administrative roles. Strong sense of ownership and ability to work independently. Friendly, approachable, and dependable presence in the office. Highly organized with good time management and attention to detail. Comfortable jumping between different types of tasks throughout the day. Able to lift up to 25 pounds (like lunch deliveries or office supplies). Comfortable communicating with vendors or building staff to troubleshoot issues.

Experience working in a small office or startup environment. Familiarity with workplace tools like Zoom, Google Workspace, or Slack. Events experience and interest in building a positive workplace culture.