Office Administrator / Receptionist

About The Role

The Role:

We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The Main Responsibilities Of The Position Include:

• Greet visitors, clients, and staff in a friendly and professional manner

• Manage incoming calls, emails, and correspondence

• Schedule and coordinate meetings, appointments, and conference room bookings

• Handle courier and mail services (incoming and outgoing)

• Maintain and organize digital and physical files, documents, and office records

• Prepare reports, presentations, and documentation as required

• Coordinate facility maintenance and IT support requests

• Assist with travel arrangements, expense reporting and calendar management

• Order and manage office supplies and equipment inventory

• Ensure the office space is clean, safe, and well-maintained

• Liaise with building management, service providers, and vendors

• Monitor office budgets and assist with invoicing or petty cash handling

Main Requirements:

• University degree in Office Administration or any other related field

• At least 2 years of experience in a similar role

• Organised and methodical personality, high attention to detail

• Excellent oral and written communication skills in English

• Excellent working knowledge of Microsoft Office tools

Benefit From:

• Attractive remuneration package

• Private health insurance

• Corporate pension fund

• Intellectually stimulating work environment

• Continuous personal development and international training opportunities

The Hiring Experience: What Awaits You

• Let’s Connect – Intro Chat with Talent Acquisition

• Deep Dive – First Interview with Your Future Team

• Test your edge – Aptitude Assessment

• Final Connection – Final Interview

Additional information

All applications will be treated with strict confidentiality!

• University degree in Office Administration or any other related field

• At least 2 years of experience in a similar role

• Organised and methodical personality, high attention to detail

• Excellent oral and written communication skills in English

• Excellent working knowledge of Microsoft Office tools

• Let’s Connect – Intro Chat with Talent Acquisition

• Deep Dive – First Interview with Your Future Team

• Test your edge – Aptitude Assessment

• Final Connection – Final Interview