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Digital Technology Department Office Secretary

BlackStone eIT

⌖ Dubai, United Arab Emirates ▣ Full Time Posted 7 months ago

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Digital Technology Department Office Secretary at BlackStone eIT

CountryUnited Arab Emirates

Job typeFull Time

Work / event modeSee source

DeadlineNot specified

About this job

BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team. Key Responsibilities Provide secretarial and administrative support to DT leadership and project teams Manage calendars, meetings, agendas, and minutes of meetings Handle official correspondence, emails, and document control Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking Manage vendor invoicing, verification, submission, and payment follow-ups Maintain vendor records and support vendor coordination activities Liaise with Finance, Procurement, and vendors to resolve billing and payment issues Maintain accurate records, reports

Department: Outsource

Responsibilities & complete job details

Full Job Description

Key Responsibilities

Provide secretarial and administrative support to DT leadership and project teams
Manage calendars, meetings, agendas, and minutes of meetings
Handle official correspondence, emails, and document control
Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
Manage vendor invoicing, verification, submission, and payment follow-ups
Maintain vendor records and support vendor coordination activities
Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
Maintain accurate records, reports, and project documentation
Support meetings, workshops, and DT office activities
Manages travel and seating arrangements
Creates executive meeting presentations

Requirements

Diploma or Bachelor’s degree in Business Administration or related field
Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
Proficiency in MS Office and basic understanding of invoicing and vendor processes
Strong communication, organization, and multitasking skills
Ability to work independently with attention to detail

Qualifications And Requirements

Mid-Senior level

Requirements & qualifications

Mid-Senior level

About BlackStone eIT

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